This article is for the Chairman, Principals, Director of Schools, Colleges & Universities. You are the only person who has the same passion and love for your institution like you. Your expertise and experience best serve your institutions. You might already have an ERP installed in your institution.
This article will help you decide about a new ERP implementation and re-analyse your current ERP.
Time is money
'Academic Excellence'. You must spend a lot on admissions these days of so many institutions and so many opportunities for students to study abroad. You must also invest heavily in high-quality staff to ensure a strong reputation for your institution. Why would you expect your staff to spend so much time on manual work after all these significant investments? You want everyone to be more productive and save energy and time for operations.
Students and staff are already using the Internet and digital intelligent phones.
We live in the Digital Age. Your staff and students all use smartphones. They deserve to access all information about their daily activities online or through a mobile app. Why aren't you teaching your students about the benefits of technology?
All employees should follow best practices.
An ERP is essential for staff. Your best employees will follow unique strategies, while your less skilled staff will stick to a standard process. You can allow everyone to follow the Best Practices by using an ERP centrally. It will reduce the gap between your work styles and ensure that all employees adhere to the best practices. The ERP will allow you to keep all of your records, reports, and analyses in a similar format, making it easier for you to manage.
Students' and staff satisfaction should be increased.
Information is more critical than anxiety and confusion.
Information is faster, which leads to quicker and more informed decision-making.
ERP allows everyone on your campus to access real-time, transparent information about their day-to-day activities. All stakeholders are more informed, aware, and satisfied.
It is impossible to evaluate the performance of a student or staff member in one assessment.
An ERP is a tool that allows you to receive feedback from others and make decisions. A parent might ask you if the child is performing well at school. Will you tell them how often the student attends classes, how much he pays for the fees, how frequently he visits the library, and what his marks are? To answer the parent, you will need to gather a comprehensive evaluation of the child. If you have an ERP, all of this information can access instantly.
The same applies to Staff Appraisal Requests. Without clear facts, you could give weight-age a person closer to you than someone more deserving.
Automate the accountability of people.
Your staff will be more accountable when they know that all information is automatically reported to you daily in real-time. Once the system is accountable, there's a lot of discipline in all departments. It's similar to a CCTV Camera. Even if it is not being monitored, people working under it are much more disciplined.
Your records regarding exams, attendance, fees, etc., are kept by an educational institution. You must ensure that all data is accurate. Your ERP will solve your data duplication problem and data redundancy. You won't need to keep separate records for students and staff from different departments and make changes throughout the year.
Your staff should be more focused on student performance.
Your staff should not be left out of the operational process. Instead, let's make reports and analyse for you. The ERP should do all this for you and your staff. Smart ERP Software Systems can provide various reports and analyses regarding the performance of students, staff members, or other departments.
Your Brand Reputation
Take a look at other large institutions nearby. Are they offering ERP to their students? Are our staff and students able to log in to view all information? You should make sure they have an ERP installed. If not, you'll be the first to know about it in your area.
Students and staff will feel like they aren't getting the best technology. This feeling is unnecessary when an ERP can quickly implement at your institution.
Do you not want Growth?
You can choose to focus on your current campus only and not look for expansion or Growth. A well-implemented ERP can help you make better decisions, improve staff accountability, and produce more disciplined students. It will drive you to improve the quality of your institution's academics and infrastructure. You will be able to implement your future growth plans quicker and more efficiently if you can relax in time.
Which is more suitable for you? System dependent or person dependent?
You should not be concerned if a staff member is unavailable the following day because you are System Dependent on your ERP. Any other person can take over the work from the place where the ERP person left. You will never feel the need to depend on anyone.
Are you still using pre-printed stationery?
You are unnecessarily wasting your resources. Pre-printed stationery is still available for mark sheets, fee receipts, leave forms, etc. ERP allows you to quickly generate these items by the system taking into account all the changes required in the formats.
It is already too late.
You were probably always planning to implement an ERP in your institution, but you've pushed it back. Sometimes admissions might seem low, so let's not rush it. Sometimes, you may feel that the staff are still stuck in the old ways of doing things, so why disrupt the status quo. You have to decide if you want to ride the bike or run fast on it.
The key takeaways
Every school has different needs and budgets. It is why the best school ERP system might differ from one school to another. An ERP system can assist in navigating through financial, accounting, and compliance issues so that district leaders can concentrate on providing the best education for all students. The following list contains essential factors to consider when looking for an ERP system.